City Secretary

""Recognized by the State of Texas Municipal Clerks Office as the recipient of the 2022-2023 Award of Excellence. The Municipal Clerk's Office Achievement of Excellence Award is awarded by the Texas Municipal Clerks Association, Inc. (TMCA), to recognize excellence in the effective and efficient management of resources in a Municipal Clerk's Office including:

  • Demonstrated compliance with local, state and federal standards
  • High level of engagement with its citizens, elected officials and staff

Description of Operations

The City Secretary is an officer of the City appointed by the City Manager. The position of City Secretary is a statutory position required by State Law and the City Charter.

The City Secretary's Office provides residents with public information, conducts City elections, attends and prepares official minutes of the City Council meetings, manages Keenan Cemetery records and serves as the city's Official Records Management Officer.

The City Secretary's Office serves as a resource for citizens and as a link between citizens and the City organization.

Duties & Responsibilities

  • Attesting the Mayor's signature on all official documents
  • Coordinating the codification of City Ordinances into the City Code of Ordinances
  • Filing deeds and easements
  • Maintaining board and committee meeting minutes
  • Oversees Citywide elections
  • Posting legal notices and meeting agendas
  • Publishing legal advertisements and notices for the City
  • Recruiting and coordinating board and commission members
  • Serving as custodian of the City corporate seal
  • Serving on the City's executive management team
  • Signing all TABC applications

Public Information Act

The City Secretary's Office must receive your request in writing by one of the following methods:

  • Online Public Information Request Portal
  • Submit a form in person at City Hall located at 13000 William Dodson Parkway, Farmers Branch, TX 75234
  • By mail to City of Farmers Branch, c/o City Secretary,13000 William Dodson Parkway, Farmers Branch, TX 75234

Please visit the Texas Attorney General's website for more information on the Texas Public Information Act.