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City Secretary
Amy Piukana pictureAmy Piukana
City Secretary
City Hall
13000 William Dodson Parkway
Farmers Branch, TX 75234
972.919.2503
972.919.2514 fax








Description of Operations
The City Secretary is an officer of the City, appointed by the City Manager, who works closely with the Mayor and City Council, and is charged with attending and accurately recording the minutes of all regular and special meetings of the City Council.

The City Secretary is also custodian of all official records of the City and is the records management officer. As such, the City Secretary administers the City's records management program with procedures developed for creating and filing active records, storing inactive records, and imaging, purging, and preserving records. The City Secretary also has custodial authority for all City records and provides support to all departments and divisions in records management procedures. Additionally, when the City Secretary receives requests for public information, appropriate records are provided to requesting agencies and individuals. The City Secretary holds and maintains the City seal, affixing it to all instruments requiring such a seal.

The City Secretary’s Office serves as a resource for citizens and as a link between citizens and the City organization.

Duties & Responsibilities
• Posting legal notices and meeting agendas
• Publishing legal advertisements and notices for the City
• Oversees Citywide Elections
• Filing deeds and easements
• Serving as custodian of the City corporate seal
• Serving on the City's executive management team
• Recruiting and coordinating board and commission members
• Signing all TABC applications
• Attesting the Mayor's signature on all official documents
• Coordinating the codification of City Ordinances into the City Code of Ordinances
• Maintaining board and committee meeting minutes

FREEDOM OF INFORMATION ACT REQUESTS:

For Public Information Requests, please download the form, complete, and forward to Amy Piukana's attention by fax, email, mail or hand delivery to City Hall.

For Police Department record requests ONLY, please complete online.