City Secretary

Description of Operations


The City Secretary is an officer of the City, appointed by the City Manager, who works closely with the Mayor and City Council, and is charged with attending and accurately recording the minutes of all regular and special meetings of the City Council.

The City Secretary is also custodian of all official records of the City and is the records management officer. As such, the City Secretary administers the City's records management program with procedures developed for creating and filing active records, storing inactive records, and imaging, purging, and preserving records. The City Secretary also has custodial authority for all City records and provides support to all departments and divisions in records management procedures. Additionally, when the City Secretary receives requests for public information, appropriate records are provided to requesting agencies and individuals. The City Secretary holds and maintains the City seal, affixing it to all instruments requiring such a seal.

The City Secretary’s Office serves as a resource for citizens and as a link between citizens and the City organization.

Duties & Responsibilities


  • Posting legal notices and meeting agendas
  • Publishing legal advertisements and notices for the City
  • Oversees Citywide Elections
  • Filing deeds and easements
  • Serving as custodian of the City corporate seal
  • Serving on the City's executive management team
  • Recruiting and coordinating board and commission members
  • Signing all TABC applications
  • Attesting the Mayor's signature on all official documents
  • Coordinating the codification of City Ordinances into the City Code of Ordinances
  • Maintaining board and committee meeting minutes

FREEDOM OF INFORMATION ACT REQUESTS:


CITY HALL CLOSURE MARCH 23-APRIL 30, 2020
Update: Cal­cu­la­tion of Busi­ness Days and COVID-19

As part of the unprecedented response to coronavirus in Texas, and in light of the Governor’s recent disaster declaration, our office has received inquiries regarding the calculation of business days under the Public Information Act (the “Act”) and related use of the new temporary suspension process under section 552.233 of the Government Code.   

Section 552.233 of the Government Code permits a governmental body impacted by a catastrophe or disaster to suspend the applicability of the Act for up 14 calendar days.  Use of the section 552.233 suspension process is appropriate where a governmental is open for business but determines that a catastrophe has interfered with its ability to comply with the Act.  A section 552.233 suspension is not necessary if the governmental body is not open for business or if the applicable suspension period does not otherwise encompass a business day, as described below.


In order to provide additional clarification regarding the calculation of business days during the state response to the coronavirus, governmental bodies should consider the following guidelines when calculating business days:

  • Holidays observed by the governmental body are not business days.
  • Weekends are not business days.
  • Skeleton crew days are not business days.
  • A day on which a governmental body’s administrative offices are closed is not a business day.
  • If a governmental body has closed its physical offices for purposes of a public health or epidemic response or if a governmental body is unable to access its records on a calendar day, then such day is not a business day, even if staff continues to work remotely or staff is present but involved directly in the public health or epidemic response.

For more information on the Texas Public Information Act, please visit the Texas Attorney General web site.